Your Privacy Is Important
What is Personal Information?
Personal information is information about an identifiable individual. Personal information includes information that relates to their personal characteristics (e.g, gender, age, income, home address or phone number, family status), their health (e.g. disabilities) or their activities and views (e.g. religion, politics, opinions expressed by an individual, opinions about an individual). Personal information is to be contrasted with business information (e.g, an individual’s business address and telephone number), which is not protected by privacy legislation.
The Information We Collect
FRPO collects information by various methods including but not limited to information actively provided by its members, potential members, corporate sponsors, advertisers, board members and committee members.
The types of personal information FRPO collects includes but is not limited to name, mailing address, telephone number, fax number, credit information, identification information and special needs information.
How We Use This Information
The information FRPO collects is used for customer service, communications, accounting, billing, collections, goods and services, distribution of FRPO’s publications and membership directories.
FRPO may use aggregate or anonymous information that will not be directly linked to identify individuals for various other uses for itself and third parties.
FRPO’s Customer Service Accessibility Policy
The Federation of Rental-housing Providers of Ontario (FRPO) is committed to serving all its members and customers in accordance with the Accessibility for Ontarians with Disabilities Act, 2005.
FRPO’s policy is that all people, including people with disabilities, have access to the goods and services provided by FRPO, including those provided to members through third party service contractors on behalf of FRPO.
FRPO will use reasonable efforts to ensure that its policies, practices and procedures are consistent with the following principles:
- Goods and services are provided in a manner that respects the dignity and independence of persons with disabilities.
- Persons with disabilities are given an opportunity equal to that of persons without disabilities to obtain, use or benefit from the association’s goods and services.
Provision of Goods and Services
Assistive Devices – A person with a disability may provide their own assistive device for the purpose of obtaining, using or benefitting from FRPO’s goods and services, unless said device may pose a risk to the health and safety of themselves or others, in which case FRPO may offer a person with a disability other reasonable measures to assist him or her in obtaining, using or benefitting from goods and services, where such other measures are available.
Service Animals – FRPO welcomes the use of service animals by people with disabilities who are accessing services, programs, seminars or events, unless the animal is otherwise excluded by law.
Support Persons – Where a customer with a disability is accompanied by a support person, FRPO will permit both persons to enter the premises together and ensure that the person with a disability has access to the support person while on the premises. The support person can be a paid support worker, volunteer, a friend or a family member.
- Admission Fees & Event Registration Fees: FRPO reserves the right to charge an admission fee in connection to a support person’s attendance at an event or function. FRPO will provide notice in advance of the admission cost for support persons so that customers with disabilities know what to expect.
Communications – FRPO will communicate with disabled persons in a manner that respects the person’s dignity and independence. FRPO will consider how a disability affects the way that a customer expresses, receives or processes communications. Where reasonable options exist, FRPO may use any communication method that takes into account the person’s disability in a particular situation.
Service Disruption/Notice of Service Disruption – Temporary disruptions in FRPO’s services and facilities, and those of third party contractors providing a service on behalf of FRPO, may occur due to reasons that may or may not be within FRPO’s control or knowledge. FRPO will make every effort to provide notice of such disruptions to members and customers.
Feedback – Feedback from members and customers on how FRPO is meeting the needs of those with disabilities is welcome. Feedback about FRPO’s delivery of goods and services to persons with disabilities may be given by telephone, in person, in writing or in electronic format. Feedback regarding accessibility of goods and services for the disabled will be answered and documented.
Training – FRPO will ensure that all employees receive appropriate training on customer service requirements in regard to people with disabilities. The format of training will vary based on individual circumstances.
Third party contractors who deliver goods and services on behalf of FRPO are also required to ensure that they meet legislative requirements of the Accessibility for Ontarians with Disabilities Act, 2005, and that they have read, understood and acknowledged FRPO’s Accessibility Policy.